September 2024 Meeting Minutes

STLDGC September Meeting 9/5/24

Next Meeting: 10/2/24

Board Members: Hayley, Brett, Joe, Ray, Willems, Robert

Board Ambassadors / Course Caretakers: CJ, James, Amar

Other Attendees:

Review Action Items

Memberships

• 2024 Memberships – 323 sold
• Ace Pool: $1252 (pays $500 – single person cap)
  • BDO Willmore: $1159 + $93 = $1252
  • Next eligible event: STLO

Finances

Outstanding liabilities

• Food bank donation
• Hillside Benches
• Willmore Tee Signs
• JB Tee Pads

 

General Discussion Items

• Calvin 
  • STLO sign up money 
  • Contributions and what to do with them
  • What we can do for the family
  • Memorial tournament
    • Proceeds to ADA
    • Coordinate with Graveyard/SoNoProblem crew

STLO General Discussion Items

• 2024 Subcommittee Meeting
• Role Rundown
• Wasps – Willmore 11 tree, Endicott 7 bench
• Action Items
• Course Guides
• Player pack packing – Irwin’s house – 2PM 9/15 if it works with him
• Flex start Endicott – James 9/19 10-4:30 PM
• Inventory organization (sort before player party)
  • Definitely have: Mobile inventory, HOD custom, Discraft custom
  • Ordered (not sure we’ll have in time): MVP, HOD, Innova, Innova custom
  • Raffle item gathering
  • When/where over the weekend? Player party and awards
• Player Packs
  • 290 Disc Stations (280 to players) ordered, 246 amateurs signed up, 2 to volunteers (can change tomorrow if needed)
  • MVP discs (340 x2) in – Elams
  • Stools (less than 340) – James
  • Shirts (300) ordered
  • Gateway discs (340) ordered
  • Stickers in – Irwin
  • GFI bundle
  • Bauman’s Jerky – Willems to give numbers tomorrow
• Shipping logistics
  • Storage unit
  • Uhaul – determine size – Elams this weekend
  • Call MVP tomorrow about shipping address
    • Change? Look at am numbers from last year (more than 30 -> adjust) – Hayley
• Check In at 4 Hands Chesterfield
  • Putting comp ??
• Player Party
  • Need music (generate playlist?) – Ashley Pickett’s DJ services
• Awards
  • Need to print vouchers, recheck trophy
• Filming
  • Advertisements, 2 per 9 – MVP Crane Logan problem – to be discussed with Irwin 

• Submission for next year due by 9-20 – Brett to talk to Irwin

 

Upcoming Events

• 8/9 – BDO – Willmore – Brett – Flex C Tier
  • Event Report
• 9/19 – STLO Flex – Endicott – James – Flex C Tier
• 9/20-9/22 – STLO – Multiple – Brett – A Tier
  • See above
• 10/12 – Club Champs – JB/Bunker – Club
  • Order for tags minis and koozies to be placed now – the rest figured out 10/2
  • Future roles to be talked about further on 10/2
  • Both courses short – shotgun start? 
• 11/2 – Willmore Open – Willmore – Ray/Eric – C Tier
• 11/9 – Battle of the Leagues – Endicott – Mike Fritz
• 11/29 – Turkey Toss – JB/Bunker – Eric/James – Flex C Tier

Courses